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BBE Consulting Canada

 

JOB SPECIFICATION

Financial/Personnel Assistant

To maximise executive/office efficiency the successful candidate will provide assistance in day to day business tasks; schedule responsibilities with respect to deadlines and commitments; track and project finances; and, support communication, organization and time management of the Managing Director and professionals as appropriate.

Desired Skills:

  • A tertiary secretarial, business management qualification or similar.
  • At least 3 years’ experience in this role or similar skills applicable.
  • Excellent English reading writing and verbal skills, able to compile and edit documents.
  • Proficient in Microsoft Office, Word, Excel, PowerPoint.
  • Experience in business financials, invoicing, budgeting, accounting (Quickbooks)
  • The ability to learn new software applications, regarding maintaining a client base
  • Experience in project document control
  • Strong organizational skills, with an ability to handle multiple projects/deadlines simultaneously
  • Ability to organize and prepare meetings, and produce minutes
  • Attention to detail and sensitivity with confidential information
  • Strong learning skills to know clients, projects, etc.
  • Good independent problem-solving and multi-tasking abilities
  • Good intrapersonal skills to interact with clients, staff and management
  • Good internet research and general information searching skills
  • Management communications/advertising and promotions
  • Driver’s license and vehicle
  • Travel may be required from time to time
  • Work outside of normal hours may occasionally be required
  • Perform other duties as assigned to ensure the efficient and effective functioning of the work unit

Essential Skills

  • Excellent communication skills, both verbal and written
  • Detail-oriented
  • Strong organizational skills and administration abilities
  • Ability to multi-task and prioritize work
  • Good problem-solving and troubleshooting skills
  • Hard-working self-starter with a sense of urgency to provide timely service to our customers
  • Experience with email and proficient in MS Office (specifically Excel, Word, Powerpoint)
  • Past office/financial administrative experience preferred
  • Driver’s licence

Other Skills

  • The ability to communicate in French and/or Spanish would be an asset

 

PRIMARY RESPONSIBILITIES

  • Perform financial tasks, liaising with accountant, invoicing, payments, expenses, preparing budgets,
  • Conduct general office duties as required: copying, mailing, filing, handling queries, maintaining supplies etc.
  • Manage electronic calendars, setup and coordinate internal and external meetings
  • Read, monitor and respond to incoming e-mail when required
  • Prepare presentations and correspondence including letters, e-mails, staff notices, invites etc. on MD’s behalf
  • Create, record, edit and distribute meeting agendas and minutes
  • Prepare meeting documentation
  • Meet and greet clients and visitors
  • Setup travel arrangements, venue reservations and coordinate itineraries
  • Maintain hard copy and electronic filing system
  • Coordinate project-based work on MD’s behalf
  • Assist in managing quality systems, standards and procedures
  • Liaise with clients and staff

Those interested in joining this dynamic team should send their resumes along with a letter of interest to: Enquiries@BBEGroup.ca

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